Our client, a well-known financial company is seeking an experienced Administrative Assistant candidate to join their Houston team in a temp-to-hire capacity ASAP . Ideally, this candidate will have experience in the financial industry.
-This is an on-site position Monday - Thursday. Friday's are remote.
General Requirements
• Mastery of Microsoft Outlook, Adobe PDF, scanning, Word and Excel skills
• Must be able to work with converging deadlines and adapt to a fast-paced environment
• Must possess a team-focused attitude
• Ability to maintain high level of confidentiality and discretion
• Ability to prioritize effectively, identify and resolve conflicts
• Provide back-up assistance and coverage to other team executive assistants
Meetings and Calendar Management
• Coordinate with cross-departmental teams for conference calls and meetings (specifically being appropriately inclusive by getting to know core Moelis team)
• Heavy calendar management for professionals being supported, including coordinating and scheduling meetings via Outlook
• Reserve conference rooms including catering and audio-visual needs through online booking system
• Arrange Zoom meetings and conference calls; initiate calls as needed
• Ensure all calendar entries are accurate (meeting labels are succinct and clearly reflect the meeting purpose)
• Ability to schedule multiple meetings across time zones
Travel and Logistics Coordination
• Ability to schedule and plan complex travel itinerary – coordinating with multiple internal and external assistants
• Book flights, ground transportation, lodging and entertainment for business travel (domestic and international) with clear understanding of banker preferences
• Practical, logical mind-set in problem solving calendar conflicts and travel logistics
• Well versed with Moelis’ Travel & Expense Guidelines
Expense Submission and Reconciliation
• Prepare and submit monthly expenses through Concur and monitor corporate card payment to American
Express
Qualifications
• 5-10 years of previous experience as an administrative assistant preferably in a banking environment
• High level of proficiency in Microsoft Outlook, Word, Excel, PowerPoint
• Bachelor’s degree preferred
• Highly organized and efficient
• Excellent communication skills both written and verbal
• Detail-oriented with “no task is too small” mentality
• Excellent judgment and discretion regarding sensitive and/or confidential information
• Problem solving and decision making skills
• Professional, friendly, positive attitude, team player
...Terminal Parkway Atlanta, GA 30337 General Manager II $68,170 to $75,744 per year... ...to manage a complex QSR or Casual Dine Restaurant or small cluster of restaurants or points... ...records as needed and participates in food donation program. Brand Knowledge/Proficiency...
...appropriate for procedures # Prepare dressings # Clean and dress wounds by order of physician # Take photographs # Remove staples or sutures # Prepare and administer medications as directed # Order x-rays, cultures # Respond to prescription requests/refills...
Company Description Renowned as the academic flagship of the University of Maryland Medical System, our Magnet-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care. Come join UMMC and discover the atmosphere...
Position Title: Senior Piping DesignerReports to: Piping Department ManagerPosition Status: Permanent Full TimeFLSA Status: Non- Exempt Location: Pasadena, TX (Hybrid)Work Schedule: Standard schedule is Monday through Friday. Purpose: Lead pipe design efforts...
Come Build Your Legacy with Veritas Steel! We take great pride in the bridges we build, and in the people who build them! Fabricator starting pay: $23.07-$26.38 per hour (Weekly Pay!) Shift Schedule: Mon-Thurs 500am-420pm OR Mon-Thurs 430PM-350AM OR Fri-Sun 50...