Job Description

Job Title: Administrative Assistant (Part-Time, Contract)

Location: Carlsbad, CA 92011 (100% Onsite), Compensation: $25/hr.+ D.O.E.

Hours: 20 hours per week, Flexible schedule (4 hours per day, Monday-Friday)

Position Overview:

We are seeking a highly detailed and organized Administrative Assistant to provide executive support for our CEO at a dynamic life sciences/start-up company. This is a part-time, contract role based in Carlsbad, CA, with the potential to become permanent and full-time for the right candidate. The position will be based onsite in an ADU (Accessory Dwelling Unit) on our property.

Key Responsibilities:

• Screen and prioritize incoming emails for the CEO, flagging urgent matters and ensuring timely follow-up.
• Manage the CEO’s calendar, scheduling appointments, meetings, and travel arrangements with precision.
• Organize and maintain important documents and files, ensuring easy access when needed.
• Provide administrative support for team members and assist with day-to-day office operations.
• Coordinate virtual meetings via Zoom and other video conferencing tools.
• Collaborate with various teams, offering assistance with internal communication and task management.
• Handle sensitive and confidential information with discretion.
• Ability to multitask effectively in a fast-paced environment, staying organized while managing competing priorities.

Required Qualifications:

• Exceptional attention to detail and organizational skills.
• Previous administrative experience supporting C-suite executives, preferably in a life sciences or start-up environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and MacOS software.
• Strong written and verbal communication skills.
• Ability to work independently and remain self-motivated while managing tasks efficiently.
• Comfortable working in an onsite role within an ADU (Additional Dwelling Unit) environment.
• Must be able to multi-task and adjust to changing priorities quickly.

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