Job Description

Job Title: Administrative Assistant (Email & Calendar Management, Event Planning, AI Enthusiast)

Job Description:

We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support our team with a variety of tasks, including email and calendar management, event and travel planning, process creation and implementation, and bookkeeping (when time permits). This is a dynamic role that requires someone who can manage multiple priorities, work independently, and has a passion for technology and efficiency.

Key Responsibilities:

Email & Calendar Management:

• Monitor and manage incoming emails, prioritizing and organizing responses.
• Schedule meetings and appointments, ensuring no conflicts and providing timely reminders.
• Coordinate with team members to ensure smooth calendar management.
• Prepare and send follow-up emails and manage tasks associated with calendar commitments.

Event & Travel Planning:

• Plan and coordinate corporate events, meetings, and conferences.
• Organize travel itineraries, including flights, accommodations, and transportation.
• Ensure all details are in place for smooth execution of events and travel logistics.

Process Creation & Implementation:

• Develop and streamline internal processes to enhance efficiency and effectiveness.
• Collaborate with team members to identify areas of improvement and implement best practices.
• Ensure that processes are documented, followed, and continually optimized.

AI Enthusiast (Technology Savvy):

• Stay up to date with the latest developments in AI and productivity tools.
• Identify opportunities to integrate AI tools and software into workflows to improve efficiency.
• Assist in researching and testing new AI technologies that could enhance business operations.

Bookkeeping:

• Assist with basic bookkeeping tasks such as invoicing, tracking expenses, and maintaining financial records.
• Collaborate with the finance team to ensure accurate financial data is maintained.

Qualifications:

• Proven experience in administrative support, office management, or a related field.
• Strong proficiency in email and calendar management software (e.g., Google Workspace, Microsoft Outlook).
• Experience with event planning and travel coordination.
• Basic bookkeeping knowledge (QuickBooks or similar tools is a plus).
• Tech-savvy, with a keen interest in AI tools and automation.
• Excellent written and verbal communication skills.
• High attention to detail and ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and proactive approach to challenges.

Preferred Skills:

• Familiarity with AI tools like chatbots, automation platforms, and productivity applications.
• Experience in process development or process improvement initiatives.
• Previous experience with financial software or tools is a plus.

Location: Remote NE

Job Type: Full-Time

This is an exciting opportunity for someone who loves to stay organized, enjoys variety in their work, and is passionate about leveraging technology to make workflows more efficient. If you’re a proactive individual with a knack for problem-solving and a curiosity for AI, we’d love to hear from you!

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