HR & Admin Assistant Job at Timeck Care Inc., Antioch, TN

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  • Timeck Care Inc.
  • Antioch, TN

Job Description

Principle Duties and Responsibilities:

  • Check for accuracy and completion of New Hire Applications. Review information for appropriate experience required.
  • File documentation and all related paperwork.
  • Collaborate with administration personnel to ensure appropriate follow-up occurs on missing/updated items and maintain personnel records.
  • Check references on potential new hires as applicable and submit to manager.
  • Provide orientation for new hires to include – reviewing Employee Handbook.
  • Schedule training classes for new hires as required.
  • Serve as liaison with Benefits, Payroll and HR Departments as needed and provide benefit and policy information when required.
  • Monitor and track ongoing employee compliance requirements (e.g., licensure, certifications, health clearance, evaluations, etc.). Ensure all documents are filed in HR files.
  • Notify staff in advance of expiration of required items; ensure that all medical documents submitted to agency by field employees are reviewed and approved by Executive Director.
  • Maintain, update, and track other employee actions such as: terminations, LOA, FMLA, vacation/sick.
  • Assist with answering phones and handle all calls from potential applicants. 
  • Assist with Payroll processing.
  • Assist with in-services and New Hire classes. Ensures and document attendance. Prepare packets of paperwork; maintain personnel files in a complete accurate and organized fashion.
  • Participate in HR training/orientation programs to keep abreast of company policies and requirements.
  • Maintain confidentiality regarding all aspects of patients and/or employee information in compliance with HIPAA rules. Maintain compliance with applicable state and federal regulations, company policies/procedures and accreditation standards.
  • Prepare various ad-hoc reports as needed, support other departments in branch when necessary.
  • Is the Provider Investigator and work according to State Investigator Policy.
  • Prepare Incident Management and Coordinates and shares responsibilities between Incident Management and Records management towards maintaining all the personal files, updating all applicable ISP plans, etc.
  • As part of their Incident Management roles, they are the main point of contact for everything Incident Management related.
  • They are responsible for ensuring all necessary follow-up is completed and available for review regarding any Reportable Events. 
  • Coordinate all interviews for investigations, distribute any needed paperwork for the investigations and also conduct all Reportable Staff Misconduct, investigations, conduct annual Strategy 1 and 2's, trend monthly all Med Variance and Reportable Incident Data, attend all IMC meetings at RO, etc.
  • Conducts internal investigations and is point person for complaints. Will also conduct Protection From Harm training for staff and do a recert with staff every 2 years. Would also supervise quality assurance.

Position Requirements:

  • High School Diploma or equivalent.
  • Good computer skills including working knowledge of Microsoft office suite.
  • Minimum of 1-year ECF and DIDD Experience.
  • Basic knowledge of State/Federal employment guidelines and wage and hour requirements. 
  • Trained Provider Investigator and Incident Management for ECF and DIDD.
  • Ability to prioritize and organize workload.
  • Good communication, customer service and time management skills.
  • The ability to interact with a wide range of people.

Job Tags

Full time,

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