Office Facilitator Job at Sovereign Brands, New York, NY

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  • Sovereign Brands
  • New York, NY

Job Description

About Us: Sovereign Brands is a family-owned, global wine and spirits company headquartered in New York City. Owned and operated by the Berish family and partners, Sovereign Brands brings together first-class producers from the world's most iconic wine and spirit regions to develop best-in-class brands. Sovereign has a portfolio of successful brands including Luc Belaire, a smash-hit line of French sparkling wines that has earned global acclaim for its exquisite taste and striking packaging and is available in more than 100 countries around the world. The company’s portfolio also includes McQueen and the Violet Fog, an extraordinary gin from Jundiaí, Brazil; Bumbu, a craft rum that ranks among the world’s most critically acclaimed rums, and Villon, a rich, spiced French liqueur with aromas of vanilla, chai and toasted oak. The Deacon, a premium blended Scotch Whisky made of Islay and Speyside malts, is Sovereign’s newest launch in collaboration with Pernod Ricard.

Position Overview: We are seeking a punctual, highly-organized office facilitator to support the day-to-day operations of our office. In this dynamic role, you will work closely with the Sovereign Brands’ marketing and logistics departments to ensure a welcoming environment for our team and frequent visitors while supporting the office’s administrative and operational needs. This is a full-time in-office role based in New York City and this position reports to the Director of Marketing and Communications.

Primary Responsibilities:

General administrative and receptionist duties

Answer phones, take and distribute messages or transfer calls

Greet visitors and guests

Provide support to the marketing and logistics teams

Interact with and manage select vendors including contractors, cleaning staff and building management

Shipping & Logistics

Securely pack and ship all requests that come through the New York office

Fulfill product pickups and drop-offs

Maintain inventory and restock shipping supplies

Receive, sort and distribute incoming mail and deliveries daily

  • Arrange messenger pick up or delivery

Assist in coordinating office visits and content shoots

Maintain sets and content rooms

Ensure sets are always clear and ready for use

Ensure all lights and displays are powered on and functioning properly

  • Maintain office

Manage office repairs and set designs including overseeing contractors for set redesign project

Manage company office accounts, to include obtaining approvals, purchasing, and following appropriate company policies and procedures

  • Empty trash/recycling bins daily
  • Trash/recycling removal weekly
  • Clean up after content shoots and tastings, washing glassware, loading and emptying dishwasher
  • Cleaning of counter and floors
  • Scheduling cleaning service
  • Maintain overall cleanliness of restrooms on a daily basis
  • Inventory Management
  • Order office supplies
  • Maintain inventory of product at New York office
  • Organize POS closet and maintain stock
  • Coordinate product and POS delivery with the logistics team

Other duties as assigned

Qualifications:

Associate’s degree preferred

Minimum 1-2 years of relevant work experience

Proficiency in Microsoft Office

Excellent written and verbal communication skills

Ability to communicate with all levels of the organization

Highly organized and detail-oriented

Problem-solving and critical thinking skills

Ability to manage projects from inception to final execution with little supervision

Commitment to meeting deadlines and going the extra mile

Ability to multi-task and work in a fast-paced environment

Position is in office, Monday – Friday from 9:00am – 6:00pm Eastern

Physical Demands and Work Environment:

Frequently required to sit, stand and walk

  • Frequently required to utilize hand and finger dexterity
  • Frequently required to talk and/or hear
  • Occasionally required to bend, stoop, kneel or crawl
  • Occasionally required to lift and move up to 50 pounds
  • Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard

Interested candidates, please email CV to [email protected]

Sovereign Brands, L.L.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Tags

Full time, For contractors, Work experience placement, Local area, Monday to Friday,

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