About Us: Sovereign Brands is a family-owned, global wine and spirits company headquartered in New York City. Owned and operated by the Berish family and partners, Sovereign Brands brings together first-class producers from the world's most iconic wine and spirit regions to develop best-in-class brands. Sovereign has a portfolio of successful brands including Luc Belaire, a smash-hit line of French sparkling wines that has earned global acclaim for its exquisite taste and striking packaging and is available in more than 100 countries around the world. The company’s portfolio also includes McQueen and the Violet Fog, an extraordinary gin from Jundiaí, Brazil; Bumbu, a craft rum that ranks among the world’s most critically acclaimed rums, and Villon, a rich, spiced French liqueur with aromas of vanilla, chai and toasted oak. The Deacon, a premium blended Scotch Whisky made of Islay and Speyside malts, is Sovereign’s newest launch in collaboration with Pernod Ricard.
Position Overview: We are seeking a punctual, highly-organized office facilitator to support the day-to-day operations of our office. In this dynamic role, you will work closely with the Sovereign Brands’ marketing and logistics departments to ensure a welcoming environment for our team and frequent visitors while supporting the office’s administrative and operational needs. This is a full-time in-office role based in New York City and this position reports to the Director of Marketing and Communications.
Primary Responsibilities:
General administrative and receptionist duties
Answer phones, take and distribute messages or transfer calls
Greet visitors and guests
Provide support to the marketing and logistics teams
Interact with and manage select vendors including contractors, cleaning staff and building management
Shipping & Logistics
Securely pack and ship all requests that come through the New York office
Fulfill product pickups and drop-offs
Maintain inventory and restock shipping supplies
Receive, sort and distribute incoming mail and deliveries daily
Assist in coordinating office visits and content shoots
Maintain sets and content rooms
Ensure sets are always clear and ready for use
Ensure all lights and displays are powered on and functioning properly
Manage office repairs and set designs including overseeing contractors for set redesign project
Manage company office accounts, to include obtaining approvals, purchasing, and following appropriate company policies and procedures
Other duties as assigned
Qualifications:
Associate’s degree preferred
Minimum 1-2 years of relevant work experience
Proficiency in Microsoft Office
Excellent written and verbal communication skills
Ability to communicate with all levels of the organization
Highly organized and detail-oriented
Problem-solving and critical thinking skills
Ability to manage projects from inception to final execution with little supervision
Commitment to meeting deadlines and going the extra mile
Ability to multi-task and work in a fast-paced environment
Position is in office, Monday – Friday from 9:00am – 6:00pm Eastern
Physical Demands and Work Environment:
Frequently required to sit, stand and walk
Interested candidates, please email CV to [email protected]
Sovereign Brands, L.L.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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