Job Description

Job Title: Senior Executive Assistant
Location: Remote

About Our Client

Our client is in the business of launching brands. They believe that bringing together curious, empathetic people working toward a shared purpose can create brand experiences that change the world.

They are currently seeking a highly organized and resourceful Virtual Executive Assistant to support their Co-founders and executive team members. In this role, you will ensure that their time is used efficiently and purposefully, enabling them to focus on what matters most.

Who You Are

As a Senior Executive Assistant, your primary responsibility will be calendar management . You will be supporting up to four high-level executives: the Chief Business Officer, Chief Growth Officer, Executive Strategy Director, and Executive Creative Director. You thrive in a fast-paced and high-volume environment and are adept at handling a range of tasks—from managing complex schedules to strategic project oversight.

You are:

• Highly skilled in Google Workspace , especially Gmail and Slack , as you will be using these tools daily to streamline communication and manage schedules.
• Comfortable working with C-suite executives , handling both their internal and external communications with professionalism and discretion.
• A proactive and strategic thinker who can anticipate the needs of leadership, ensuring they have ample time to focus on what matters most.
• A highly organized multitasker, able to manage competing priorities while ensuring nothing falls through the cracks.

Responsibilities

• Calendar Management (Priority #1): Manage and optimize the calendars of up to four executives, ensuring their time is used efficiently and effectively. This includes scheduling meetings, coordinating travel, and prioritizing their day-to-day activities.
• Internal and External Communication: Act as the primary point of contact between leadership and the internal teams, clients, and stakeholders, ensuring clear and seamless communication.
• Travel and Logistics: Coordinate travel arrangements, including flights, accommodations, and itineraries, for the executive team as needed.
• Strategic Project Management: Assist with the management of strategic projects and initiatives, ensuring deadlines and deliverables are met.
• Daily Briefing: Prepare and distribute daily briefs summarizing the priorities, upcoming meetings, key information, and any decisions that need to be made for the leadership team.
• Meeting and Presentation Preparation: Assist in preparing materials, agendas, and briefings for important meetings, presentations, and speaking engagements.
• Prioritize Leadership Needs: Understand the needs of each executive and ensure they have the time, information, and resources to focus on their most important tasks.

Qualifications

• Experience:
  • Minimum of 3 years of prior experience in an executive assistant or similar role, with corporate experience preferred.
  • 5+ years of EA experience is highly preferred, especially with a background supporting senior-level executives.
• Skills:
  • Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, etc.).
  • Familiarity with Slack and other communication tools.
  • Ability to manage high volumes of work and handle multiple priorities in a fast-paced environment.
• Language Skills: C1-level English is required to ensure clear and professional communication at all times.
• Professionalism: Experience in interacting with C-suite level candidates and handling sensitive information with discretion and tact.
• Organizational Ability: Meticulous attention to detail and exceptional organizational skills.
• Adaptability: Resourceful, proactive, and able to adapt quickly to changing needs and priorities.

Why Our Client?

• Impactful Work: You’ll play a key role in supporting the leaders of one of the most innovative brand agencies in the world.
• Collaborative Environment: Work alongside talented, passionate individuals who are focused on a shared purpose.
• Flexibility: This is a remote position that allows for a healthy work-life balance.

Our client is an equal opportunity employer . They celebrate diversity and are committed to creating an inclusive environment for all employees.

Ready to Make an Impact?
If you are a highly organized, resourceful professional who thrives in a fast-paced environment and is excited by the opportunity to support visionary leaders, we would love to hear from you. Apply today!

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